There are also other documents that are on this site under Policies and Procedures, which supplements this policy, but not intentionally overrides this policy.
By visiting www.posdisablednelincs.org you are accepting and consenting to the practices described in this policy.
CONTROLLER OF THIS POLICY
Positively Disabled N E Lincs is the controller and responsible of this policy. We as the organisation are responsible for protecting your personal data and confidential information that has been provided by you or acting solely on your behalf (providing permission has been granted by yourself).
Contact details are as follows:
Full name of legal entity: Positively Disabled N E Lincs.
Name: Phillip Dumbrell
Email Address: email@example.com
Postal Address: 89 Rutland Street, Grimsby, N E Lincolnshire, DN32 7NG.
If you have any concern about any of your data or confidential information has been breached, we appreciate it if you contact the right to make a formal complaint to the Chairman regarding the supervisory and the data protection issues.
This version is 10 March 2023.
CHANGES TO YOUR DATA
It is extremely important that any personal data that the organisation holds about you is accurate and current. PLEASE keep us informed if at any time that your personal data changes during your relationship with us.
THIRD PARTY LINKS
DATA INFORMATION WE COLLECT ABOUT YOU
Personal data, or personal information, means that any information that is about any individual person, which that individual can be identified. Though, it does not include any data in where the identity has been removed. Also known as anonymous data.
You may provide us information about you by filling in forms on our site www.posdisablednelincs.org (“our site”) or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you subscribe to our service, search for a subject or information, participate in discussion boards or other social media functions on our site, enter a competition, prize draws or raffles, promotion or survey, and when you report a problem with our site.
We may collect, store and process, as well as use any the following relevant data about you:
Identity Data - This includes first name, surname, username or similar identifier, title, date of birth and gender
Contact Data - Includes address, email address and telephone numbers
Profile Data - Including links to your hobbies, interests, preferences, feedback, survey response
We will also use this information to:
ensure that contents from our site is presented in the most effective manner for you and for your computer. And assist on recommendations to improvements where necessary.
make suggestions and recommendations to you and other users of our site about goods or services that may interest you or them.
to provide you with information about other goods and services we can offer from other service providers that are similar to those that you have already enquired about;
to carry out our obligations arising from any volunteer contracts entered into between you and us and to provide you with the information, services that you request from us. And allow you to participate in interactive features of our services, when you choose to do so;
be part of our efforts to keep our site safe and secure;
measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you;
to provide you, or permit selected third parties to provide you, with information about goods or services we feel may interest you. We, and where we permit selected third parties to use your data, we or they will contact you by electronic means (email or SMS) if you have consented to this. If you do not want us to use your data in this way, or to pass your details on to third parties for marketing purposes, please tick the relevant box situated on the registration form;
to notify you about changes to our service if and when required.
In addition to this data, we also collect, use and share Aggregated Data, such as statistical or demographic data for any purpose. This could include surveys or volunteer data. This Aggregated Data is not considered by law as this type of data does not directly or indirectly include any personal data, which does not reveal your identity.
For instance, as a volunteer organisation which helps the general public in providing relevant information, we may aggregate your attendance data to calculate the volunteer hours, or aggregate your answers to the surveys you have completed. So, therefore none of your identity will be exposed.
We do not collect any Special Categories of Personal Data about you (special characteristics). This includes details about race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, genetic and bio-metric data. Nor do we collect any information about criminal convictions and offences.
IF YOU FAIL TO PROVIDE PERSONAL DATA
Where we need to collect personal data by law, and have data provided by you as when you wanted to volunteer for us, which you provided relevant data on an application, and you fail to provide that data when requested, we may not be able to contact you. In this case, we may have to cancel your service to us as you have not notified us with updated contact information.
HOW IS YOUR PERSONAL DATA COLLECTED?
We use different methods to collect data from and about you including through:
Direct interactions. You may give us your Identity, Contact and Financial Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
enter a competition or promotion;
filling out forms
give us some feedback.
Third parties or publicly available sources. We may receive personal data about you from various third parties as set out below:
Technical Data from analytics providers, such as Google based outside the EU;
Contact, Financial and Transaction Data from providers of technical, payment and delivery services, such as WorldPay based inside the EU.
HOW WE USE YOUR PERSONAL DATA
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
Where we need to perform a review on sign up to applications as both parties are about to enter into
Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
Where we need to comply with a legal or regulatory obligation.
See the Glossary below to find out more about the types of lawful basis that we will rely on to process your personal data.
Generally we do not rely on consent as a legal basis for processing your personal data other than in relation to sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.
PURPOSES FOR WHICH WE WILL USE YOUR PERSONAL DATA
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
Positively Disabled N E Lincs ("We") are committed to protecting and respecting your privacy.
We use information held about you in the following ways:
Information you give to us.
Information we receive from other sources.
We may combine this information with information you give to us and information we collect about you. We may use this information and the combined information for the purposes set out above (depending on the types of information we receive).
DISCLOSURE OF YOUR INFORMATION
WHERE WE STORE YOUR PERSONAL DATA
We may share your personal information with any member of our group, which means our subsidiaries, our ultimate holding organisation and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006.
We may share your information with selected third parties including:
Other businesses, agencies and organisations in association of this organisation, for the performance of any referrals we enter into with you.
Relevant advertisers and advertising networks that require the data to select and serve relevant adverts to you and others.
Analytics and search engine providers that assist us in the improvement and optimisation of our site.
Credit reference agencies for the purpose of assessing your credit score where this is a condition of us entering into a contract with you.
We may disclose your personal information to third parties:
The data that we collect from you will be transferred to, and stored at, a destination including; in secured files and on a memory stick with only designated persons allowing access to that data. It may also be processed by staff operating outside the office who work for us or for one of our connected agencies or organisations.
Such staff maybe engaged in, among other things, including; surveys, referral forms, enquiry forms, membership forms and so on. So, by submitting your personal data, you agree to this transfer, storing or processing.
Our site may contain links to and from the websites of our associated networks, and affiliates.If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
ACCESS TO INFORMATION
The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £5 to meet our costs in providing you with details of the information we hold about you.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at firstname.lastname@example.org.